Meetings

Extraordinary General Meeting

How. When. Where.

The EGM will be held as a hybrid meeting:

  • Date: Friday 24 June 2022
  • Time: 1 pm (AEST)
  • Venue:
    • Online via the Zoom app - register below
    • In-person at Level 4, 380 Collins Street, Melbourne, Vic (register upon arrival)

Registration

Physical Attendance

  • Registration is required upon arrival at the venue.
  • Please arrive 15 minutes before the start time and ensure you have your Proxy Form(s) with you.

Online Attendance

Online attendance is available to all shareholders. To register, please click the button below. You will need your shareholder identification number (SRN/HIN).

Hybrid EGM Guide

This guide provides information on how you can participate in, and vote before or at the forthcoming Hybrid EGM.

You have three options:

  1. Virtual attendance - participate and vote online via the Zoom app
  2. Physical attendance - participate and vote in person at the venue
  3. Vote before the EGM via the Automic website (closes at 10:00 am Melbourne time 22 June 2022)

1. Virtual attendance

Information on joining, navigation, asking questions and voting.

Getting started

To participate and vote in the online virtual EGM, you will need to either:

  1. Download the Zoom® App onto your smartphone or mobile device. This can be downloaded from the Google Play StoreTM or the Apple® App Store by searching by the app name “Zoom”; or
  2. Download the Zoom® App on your computer. Download it here.

Joining

  1. You will need to register to join our Virtual EGM.
  2. To register, you will need to provide your Holder Identification Number (HIN) or Shareholder Registration Number (SRN), in addition to your name, address, phone number and email.
  3. Following registration, an email with the link to join our Virtual EGM will be sent to you by Thursday 23 June 2022.
  4. To join the EGM online, click or tap on the link in the registration email you'll receive prior to the EGM.
  5. If you don't already have the 'Zoom' application installed, you may be prompted to download and install it.
  6. If prompted, log in using the passcode provided in the confirmation email.

Navigating

  1. Once you're logged in you can view the EGM proceedings
  2. The Zoom app has the following functionality:
    • Video - see and hear the speakers and presentation
    • Ask Questions using the Q&A feature
    • Vote on resolutions
  3. By default, all attendees will have their audio and video muted. Only the Chair will be visible or audible.

To vote

  1. The meeting will proceed to put each resolution to a vote before moving on to the next.
  2. The Chair will read the resolution and call for questions prior to voting.
  3. When the Chair declares a poll open, a screen will appear with the resolution and voting choices - for or against.
  4. Select the option corresponding with the way in which you wish to vote, then press 'submit'.

To ask a question

  1. Select the Q&A button on the screen.
  2. Compose your question as concisely as possible.
  3. Select the send icon.
  4. Close the Q&A window to return to the main webcast.

The Chair will give shareholders a reasonable opportunity to ask questions at the EGM on the business of the meeting or the management of the Company. Our external auditor will also attend the EGM and there will be an opportunity for shareholders to ask questions relevant to the audit.

2. Physical attendance

Shareholders and proxyholders may physically attend the meeting.

To vote

  1. Attendees entitled to vote will be issued voting cards when they register upon arrival at the venue.
  2. The Chair will read the resolution and call for questions prior to voting.
  3. Attendees will record their votes for or against each resolution as the meeting proceeds.
  4. At the conclusion of the meeting, attendees will hand their voting cards to the Returning Officer to be tallied.

3. Voting before the EGM

We encourage all shareholders to vote ahead of the EGM, even if you plan on attending the virtual meeting, by no later than 11:00 am (AEDT) on Wednesday 22 June 2022. This way your vote is counted, even if you can't attend (e.g. your internet is down).

Submit your votes electronically

Submit your votes by mail or in-person

Download and print your direct voting / proxy form, complete and return:

  • By mail Share Registry – Automic Registry Services, GPO Box 5193, Syndey, NSW, 2001
  • In-person Share Registry - Automic Registry Services, Level 5, 126 Phillip Street, Sydney, NSW, Australia 2000